Lotus Notes Migration

Migration Strategy and Roadmap

With IBM Lotus Notes deeply embedded in the enterprises for over two decades, migration out of Lotus Notes can be daunting and need a clear strategy that recognises the organisation context.


  • A clear assessment of the current level of usage within the enterprise
  • Right sizing the scope for migration, remediation and retirement
  • Choice of the right cutover strategy that fits the organisation context
  • Definition of interim and end state architecture for migration
Need to schedule a consultancy on migration?

Mail migration

The biggest use case for Lotus Notes is mail usage. Migrating mail needs clarity on how to handle integration with Lotus Notes applications, calendering, groups and resources and more


  • A clear plan for setting expectations with stakeholders
  • A staged, hybrid or cutover migration of mail to the Office 365 platform
  • Remediation and sustenance of existing Notes applications
Need to begin mail migration?

Application Migration

Typical Notes implementations have several workflows and custom applications built on the platform. When moving Quickr to SharePoint or any other collaboration platform, some apps need to be migrated and some may need new custom development.


  • An inventory assessment of currently used Apps
  • Approach to choose what to migrate and what to retire
  • Data migration and customisation to replicate the capabilities
  • As the IT owner, avoid end user disruption through a well executed migration.
Need to migrate Applications to SharePoint?

Why Maarga?

Partner with
a proven
leader in

Strategic planning

Maarga begins with a ‘discovery’ phase to first understand the enterprise usage of Lotus Notes. Planning the best fit approach to migrate sensitive and critical user data recognising the organisation context as well as right sizing the scope is Maarga’s forte.

Accelerated delivery

Tools and IP expertise ensuring fast and seamless migration with minimal user disruption. Maarga’s expert team brings in bet practices and sound stakeholder management to drive the program to completion.

Beyond migration: Enabling adoption

While most vendors consider migration complete on successfully migrating users to the new environment, Maarga goes one BIG step further by ensuring successful adoption Maarga has defined adoption metrics and 24 x7 end user support to make the new world ‘better’ for end users.

Get the FREE migration planner kit


From a target platform perspective, the most popular is Office 365 and SharePoint online. The other alternatives are moving to the IBM Connections cloud, Salesforce and Google suite of software.
Further you have a choice to do mail migration or application migration or both.

There are 3 stakeholders who gain tangible benefits:

# First: End users. With new age solutions that are cloud and mobile ready, your mobile workforce can operate on the move and improve productivity.

# Second: The organisation saves money. With a move away from on-prem infrastructure, there will be a significant reduction in Capex. Also, new age tools give enterprise collaboration a big boost.

# Third: IT teams. Lower maintenance overheads: Your IT teams do not have to worry about maintaining infrastructure on prem, or worry about uptime and availability. Allows IT teams to focus on projects that improve the end user experience.

Well, an ill-planned migration can take forever.
An organisation with 25000-50000 users can take anywhere from 6 – 12 months on an average. If the organisation size is less than 5000, it may be possible to cutover in one weekend. The biggest drivers for schedule are

  • The migration approach
  • Right sizing the scope
  • Change management process

There are several line items to be considered in budgeting. A few of these are

  • Cost of infrastructure
  • Team size needed to deliver the project
  • The licensing cost for the target environments

End user training costs and post migration support costs are the top 5. There are a few more and happy to help on a discovery call.

The short answer is YES. Having developed over a dozen different migration plans, we know that every enterprise is unique and the plan needs to be tailored to fit the organisation context. You can ask for a Free copy of the migration planning kit from sales@maargasystems.com.

Watch Recording

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